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Managing Multiple Projects

 

Managing Multiple Projects
Presented by Mohammed Al-Arabi, Nexus Project Management, Saudi Arabia
One Day Tutorial on April 21st, 2009
Tutorial Code: 202F

 

7 PDUs [7 Professional Development Unit]
Tutorial Timings 09.00 AM to 5.00 PM
Tutorial Venue: Hotel Concorde Kuala Lumpur

 

 

Brief Profile of Mohammed Al-Arabi:

Mohammed Al-Arabi, PMP, has more than 20 years of experience in Information Technology and holds a Bachelor
of Science Degree majoring in Computer and Systems Engineering.

 

 

 

 

He started his career in Systems Engineering and moved into the areas of Project Management in 1995. Since then, Mohammed has been extensively involved in project management discipline. He has accumulated vast expertise in Project Administration, Project Management Methodologies, and Project Management Information System (PMIS).

 

Mohammed’s detailed profile is below the tutorial outline.

 

Managing Multiple Projects: Tutorial Outline

 

Abstract:

 

Description

 

Succeeding in today’s competitive marketplace often requires cycle-time reduction, reducing the duration of projects and getting results faster. Planning and managing individual projects is challenging. When introducing the real-life limitation of resources and other outside influences into the Multi-Project environment, those challenges are magnified and new challenges introduced.

 

Managing multiple project initiatives has challenges not encountered within individual projects so it raises the following questions:

Objective

 

The goal of this tutorial is to equip you with the necessary knowledge, skills and techniques so that you can effectively and productively manage multiple projects.

 

  • How can project managers best handle their workload and priorities?

  • How can inter-project dependencies and conflicts be resolved?

  • How can best practice and standards be applied across multiple projects?

  • How can limited resources be applied for maximum results?

  • How can management time be effectively balanced between projects?

 

You Will Learn How To:

 

  • Choose and implement the scheduling approach that fits your type of projects best

  • Model and manage multiple projects concurrently

  • Monitor and manage workloads across projects using an enterprise resource pool

  • Capture associated documents, risks and issues and manage them

  • Track multiple projects using electronic timesheets and status reports

  • Report the progress on portfolios of projects and on large integrated program schedules

 

Who Should Attend

 

The tutorial is designed for any person who is expected to manage multiple projects, project schedulers, project controllers, project engineers, project managers, program managers, and project office staff.

 

Tutorial Outline

 

Lecture 1

 

Foundation Concepts

 

  • The multiple project environment

  • The business context and need for effective handling of "multiplicity"

  • The roles of Portfolio and Program Management in multi-project environment

  • The Managing Multiple Project model

Developing the Multi-Project List

 

  • Linking project objectives to strategic and operational goals

  • Multi-Project Portfolio Management

  • Project Selection

  • Project Categories and Types

  • The Project List

  • The role of the project appraisal in prioritising different projects

Establishing consistent project management practices

 

  • Understanding the importance of consistency

  • Defining and establishing a common project lifecycle for each category and type

  • Creating standard deliverables and approvals for each project phase and milestones

  • Establishing a common and systematic approach to planning and monitoring

Developing your strategy for handling a multiple project

 

  • Understanding the need to priorities and balance time and energy across many projects

  • Organizing yourself - your allocation of time between projects

Lecture 2

 

Multi-Project Logic Dependencies

 

  • Kinds of project logic dependencies

  • Types of multi-project portfolios

  • Types of multi-project logic dependencies

  • Key steps to build multi-project schedule

Project Management Software Tool

 

  • The role of project information systems in in multi-project environment

  • The role of the software tool in managing multiple projects

Multi-Project Resource Management

 

  • Resource management concepts

  • Multi-project resource loading and leveling

  • Resource pool and resource data base

  • Using Enterprise resource pool

  • Multi-project resource issues

Managing Risk Across Multiple Projects

 

  • Multi-project risk management process

  • Critical chain scheduling techniques

  • Identifying, assessing and responding to multi-project risks

  • Risk interrelationship management methods

Lecture 3

 

Executing and Updating the Multi-Project Plan

 

  • The multi-project plan

  • Multi-project scheduling & budgeting

  • Maintaining the multi-project plan

Multi-Project Communications

 

  • Multi-project stakeholder needs

  • Effective communication in the multi-project environment

  • Multi-project communication elements

  • Multi-project status report

  • Negotiating and resolving multi-project conflicts

Applying the Right Skills for Managing Multiple-projects

 

  • Conflict Management and resolution techniques

  • Problem solving and influncing skills

  • Negotiation techniques

  • Time management and handling pressures

Developing best practice

 

  • The role of knowledge sharing in managing multiple projects

  • The role of the post project review and lessons learned

  • Continuous improvement

 

Presenter Profile

 

Mohammed Al-Arabi, Managing Director, Nexus Project Management, Saudi Arabia

Mohammed Al-Arabi, PMP, has more than 20 years of experience in Information Technology and holds a Bachelor of Science Degree majoring in Computer and Systems Engineering. He started his career in Systems Engineering and moved into the areas of Project Management in 1995. Since then, Mohammed has been extensively involved in project management discipline. He has accumulated vast expertise in Project Administration, Project Management Methodologies, and Project Management Information System (PMIS).

 

Mohammed is the Managing Director of Nexus Academy, which provides training and consulting services. He has delivered many workshops, training courses and presentations for organizations, such as ARAMCO, Saudi Telecom, Saudi Marine and Vodafone Egypt. Mohammed provided consulting for United Nation through recommendation of PMI_AGC, whereby he assessed the maturity level of four organizations using PMI's OPM3 framework.

 

He has also developed a Project Management Office (PMO) model and a Project Portfolio Management Framework.

 

Mohammed has spoken at the PMI EMEA Congress in 2008 at Malta and has also obtained a token of appreciation for his outstanding contribution at PMI-AGC in 2005-2006.

 

Mohammed has written and published Marketing and Project Management books in Arabic language. One of his books is distributed by Obeikan bookstore in Saudi Arabia.

Mohammed possesses the following certifications in addition to the abovementioned:

 

    • Foundation Certificate in IT Infrastructure Library (ITIL) from OGC, England

    • Comptia’s IT project+ Certified Professional.

    • Microsoft Project from IIL (www.iil.com).

    • ICC (Interim Cost Consultant) certificate from AACE (www.aacei.org)

    • Six Sigma Black Belt (CSSBB) from Harrington-Institute - USA.

    • Certified Quality Improvement Associate (CQIA) from American Society for Quality (www.asq.org).