Course Duration: 2 Days

Course Category: Project Management

 

14 PDUs (Professional Development Units)

Microsoft Project 2010 Training

 

Workshop Overview & Objectives

Microsoft Project has been the dominant project management software since 1990. Hundreds and thousands of organizations use the tool to plan, budget, schedule, track and analyse their projects. The tool is equipped with countless features and functionalities. A project team member who is conversant with the tool is able to radically improve his or her productivity.

The workshop objectives for Processworks two day Microsoft Project 2010 workshop are:

  • To coach attendees on how to manage projects using Microsoft Project
  • The rationale and the theory behind the features and how they are used in real life project scenarios
  • Provide a foundation based on which the attendees can develop and grow their project management capabilities
  • Share on the best practices relating to the project analysis and reports
  • Advice on what the tool can do and what it cannot do.

Who should Attend

Project Sponsors, Project Managers, Team Leads, Project Leads and New joinees to the Project Management Teams

 

Pre-Requisites

There are no pre-requisites for the workshop. However, basic level understanding of Project Management concepts and familiarity with MS Office interface are expected.

This workshop is suitable for participants from any industry or domain.

 

Requirements

Participants are expected to bring laptops to the class with MS Project 2010 Software.

Evaluation copies of the software would be available for those who may not have their own software.

 

Workshop Outline

Day One

  • Introduction to Project Management concepts
  • Introduction to MS Project
    • What is MS Project?
    • Mapping PM with MS Project

 Initiating

  •  Creating a New Project Plan
    • Creating a Project File
    • Saving Your New Project
    • Scheduling from a Start or Finish Date
    • Setting Your Project Calendar
    • Viewing Project Summary Task

Planning

  •  Entering Task Information
    • Entering Task
    • Sequencing & Organizing Tasks
    • Viewing WBS Code
    • Defining a new WBS Code
    • Entering Notes
    • Entering Hyperlink
    • Inserting a Milestone Tasks
    • Setting Deadlines Reminders
    • Inserting a Recurring Task
    • Entering Task Duration
    • Entering Elapsed Duration
  •  Understanding Task Dependency
    • Finish to Start, Start to Start, Finish to Finish, Start to Finish
    • Defining Predecessors
    • Understanding Critical Path
    • Understanding Effort-driven scheduling
    • Understanding Constraints
    • Understanding Lead and Lag
  • Viewing Project Information
    • Using Views, Tables, Fields
    • Create a New View, Table
    • Using the Zoom Slider
    • Adjusting a Timescale
    • Rearranging Your Project Information using Filter, Groups, Sort
  • Scheduling Tasks
    • Manually Scheduling Tasks
    • Automatically Scheduling Tasks
    • Mixing Manual and Automatic Tasks in a Project Plan
    • Switching Task Scheduling Modes  
  •  Working with Resources
    • Understanding Types of  Resources – Work, Material, Cost
    • Creating Resource Pool
    • Defining Calendars/Working Times for Resources
    • Assigning Resources to a Task
    • Using Resource Usage View
    • Using Task Usage View
    • Specifying a Generic or Budget Resource
    • Using the Team Planner to Assign Resources

 Day Two

  • Planning Resource and Task Costs
    • Setting Costs for Work Resources
    • Setting Costs for Material Resources
    • Setting Multiple Costs for a Resource
    • Setting Cost Accrual
    • Creating Budget Resources
    • Assigning Budget Resources to the Project Summary Task
    • Entering Budget Values for the Budget Resources
    • Aligning Resources with Their Budget Resource Type
    • Comparing Resource Costs with Budget Resource Values
  •  Checking and Adjusting Your Project Plan
    • Viewing the Critical Path
    • Changing the Task Type
    • Look for Resource Availability
    • Checking for Resource Over-allocation
    • Preventing Over-allocations Using the Team Planner
    • Resource Leveling

 Executing (Tracking and Managing)

 

  • Setting a Baseline and Updating Progress
    • Setting a Baseline
    • Recording Actual Work on a Task
    • Updating Actual Costs for Work Resources
    • Updating Actual Costs for Material Resources
    • Updating Actuals for Cost Resources
    • Updating Actuals for Fixed Costs on Tasks
    • Displaying Progress Lines

 Monitoring and Controlling

  • Monitoring & Adjusting Schedule
    • Using Statistics Button
    • Reviewing Variance Table
    • Reviewing Critical Path
    • Review Tracking Gantt View
    • Earned Value Analysis
  • Reporting and Analyzing Project information
    • Modifying a Text Report
    • Modifying a Visual Report
    • Creating a New Text Report
    • Creating a New Visual Report Template
  • Multi Project Management
    • Merging two or more projects
    • Setting a Resource Pool
    • Sharing Resources from Resource Pool

 Closing

  •  Closing Project
    • Saving mpp as a Template

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